Civil Registration is a continuous, permanent, and compulsory recording of vital events occurring in the life of an individual such as birth, marriage and death, and of all court decrees and legal instruments affecting his or her civil status in appropriate registers as mandated by Act of 3753, the Civil Registry Law. 

The Civil Registry Unit of the Consulate General was created to specifically handle the registration of the following documents as provided for in the Civil Registry Law (RA No. 3753) and Clerical Error Law (RA 9048):

1. Reports of Births ( for those born in Hong Kong SAR and Macau SAR of Filipino parent/s)
2. Reports of Marriages (solemnized at the Consulate, in Hong Kong SAR and in Macau SAR)
3. Reports of Death
4. Reports of Divorces
5. Legitimation due to Subsequent Marriage of Parents
6. Acknowledgment or Admission of Paternity (R.A. 9255)
7. Correction of Names and/or Clerical Error (R.A. 9048)

I. Report Of Birth (ROB)

Births of children of Filipino parent/s who were born in Hong Kong SAR and Macau SAR should be reported to the Philippine Consulate General, Hong Kong SAR, not later  twelve (12) months from occurrence, for transmittal to the Office of the Civil Registrar-General, National Statistics Office (NSO), Manila.  Births not registered within the period stated above are considered late, in which case, requirements for delayed registration will apply. 

Requirements for ROB

1.         Duly accomplished ROB form (available at the Philippine Consulate)

2.         Birth Certificate issued by the Hong Kong SAR and Macau SAR Birth Registry

3.         If child is legitimate, authenticated marriage contract of parents. If marriage was in the Philippines, marriage contract must be authenticated by NSO. If abroad, copy of Report of Marriage duly received by the Philippine Embassy/ Consulate with jurisdiction to register the marriage.

4.         If not married, NSO authenticated birth certificate of mother together with Affidavit of Illegitimacy. If the parents opt to use the surname of the father, Affidavit of Recognition/Admission of Paternity and Authority to use surname of Father will be required from the father. (Notarization fee of each affidavit is HK$212.50)

5.         Valid passports/ travel documents of the parents

6.         If reporting is done after twelve (12) months from occurrence, Affidavit of Late Registration of Birth. 

7.         Consular Fee: HK$ 212.50

Ø      Processing period: two (2) working days

Ø      Original documents will be required upon processing together with three (3) photocopies.  Photocopy of a document will be accepted provided they are authenticated/ certified of a true copy (CTC) by DFA or the nearest Philippine Embassy or Consulate.

Ø      The Consulate reserves may require additional requirements deemed necessary

Requirements for Legitimation to due Subsequent Mariage of Parents

- Legitimation may only apply if both parents were not disqualified by any legal impediments to marry each other at the time of conception and birth of the child (Art. 177, Family Code)

1.          NSO Authenticated Report of Birth

2.         Birth certificate duly issued by the Hong Kong/ Macau Birth Registry

3.         NSO Authenticated marriage contract/ NSO Authenticated Report of Marriage of parents

4.         Valid passport/ travel document of the child, if any

4.         Valid passports/travel documents of parents

5.         Notarized Joint Affidavit of Legitimation due to subsequent marriage of parents (to be executed by both parents- FEE: HK$212.50)

6.         Affidavit of Acknowledgment to be executed by the father, if the child to be legitimated  was born before 03 August 1988.

Ø      FEE: HK$212. 50

Ø      Processing Period: two (2) working days

Ø      Original documents will be required upon processing together with three (3) photocopies. Photocopy of a document will be accepted provided it is authenticated/CTC by DFA or the nearest Philippine Embassy or Consulate.

Ø      The Consulate may require additional requirements deemed necessary.

Requirements for Annotation of ROB to Reflect Father’s Name through RA 9255

Republic Act 9255 allows illegitimate children to use the surname of their father.

1.         Duly accomplished ROB form (available at the Philippine Consulate), if application for annotation has supplemental report to the previous registration.

2.         NSO Authenticated Report of Birth 

3.         Birth certificate of the child duly issued by the Hong Kong/Macau Birth registry

3.         Philippine passport of the child, if any

4.         Valid passport / travel document of the father, or any public document of the father

5.         Notarized Affidavit of Admission of Paternity and Permission to Use Surname (to be executed by both the father- FEE: HK$212.50)

Ø      FEE: HK$212. 50

Ø      Processing Period: two (2) working days

Ø      Original documents will be required upon processing together with three (3) photocopies. Photocopy of a document will be accepted provided it is authenticated/CTC by DFA or the nearest Philippine Embassy or Consulate.

Ø      The Consulate may require additional requirements deemed necessary

II. REPORT OF MARRIAGE (ROM)

Marriages between Filipinos solemnized at the Philippine Consulate General, Hong Kong SAR and marriages solemnized at the Hong Kong SAR/ Macau SAR Marriage Registry should be reported to the Philippine Consulate General not later than twelve (12) months from occurrence, for transmittal to the Office of the Civil Registrar-General, National Statistics Office (NSO), Manila.  Marriages not registered within the period stated above are considered late, in which case, requirements for delayed registration will apply.

1. ROM (If marriages solemnized outside the Philippine Consulate General and within the  territory of HK SAR and Macau SAR)

1.         Marriage contract/certificate issued by the Hong Kong SAR/Macau SAR Marriage Registry; 

2.         NSO authenticated Birth certificate of the wife

3.         Valid passport/ travel documents of the spouses

4.         Duly accomplished Report of Marriage form (available at the Philippine Consulate)

Additional Requirements:

·         Court Order and Certificate of Finality – If either or both parties has/have been married before and the marriage was annulled or declared null and void, such party or parties must secure a court order annulling or declaring the previous marriage as null and void and such order must be duly authenticated by DFA.

·         Joint Affidavit of Cohabitation – If the contracting parties lived as husband and wife for a period of not less than five (5) years without any legal impediment to marry each other, the parties are required to execute an affidavit of cohabitation (forms can be obtained from the Consulate; HK$212.50 for the notarization fee) in lieu of a marriage license.

·         Divorce Decree or Court Order Obtained Abroad for Purposes of Contracting Subsequent Marriage – If the divorce decree was obtained abroad, the Filipino spouse must: present to the PCG the NSO authenticated marriage certificate with annotation of the divorce decree.

·         NSO-issued Death Certificate of the deceased spouse – If the party seeking to register his or her marriage is a widower or widow, he or she must present an NSO authenticated death certificate which must be duly authenticated by DFA. If there is no record of the death of his or her spouse from NSO, he or she must present a certificate of fact of death from the civil registrar where the spouse died. (A widow may not contract marriage within 301 days from date of death of her husband, or before having delivered if she shall have been pregnant at the time of his death).

·         Parental Consent – If either or both of the contracting parties are between 18 to 21 years old, the parents of the contracting party or parties must execute an affidavit of consent duly authenticated by RTC and DFA.

·         Parental Advice – If either or both of the contracting parties are  above 21 and 25 years old, the parents of the contracting party or parties must execute an affidavit that the party or parties has or have sought parental advice which must be duly notarized and authenticated by RTC and DFA .

Ø      FEE: HK$ 212. 50

Ø      Processing Period: two (2) working days

Ø      Original documents will be required upon processing together with three (3) photocopies. Photocopy of a document will be accepted provided it is authenticated/ CTC by DFA or the nearest Philippine Embassy or Consulate.

Ø      The Consulate may require additional requirements deemed necessary.

II.         ROM (If solemnized in the Philippine Consulate General)

A.        Requirements for Marriage:

• Male and Female who are at least eighteen (18) years of age at the time of marriage;
• Both parties must be Filipino nationals;
• Certificate of No Record of Marriage of both parties issued by the National Statistics Office (NSO);
• HKID/MCID of one or both parties;
• Passports of both parties;
• Duly accomplished Application for Marriage – two (2) copies each; (a copy to be given to the applicants after completion of requirements)
• Marriage License;
• Two witnesses;
• Marriage Contract: HK$510.00.
• If one or both of the parties is or are Filipino widow or/and widower, one or both must submit an authenticated death certificate(s) issued by the NSO.
• If one or both of the parties is or are Filipino divorcee(s), one or both must submit the authenticated annotated marriage contract issued by the NSO.
• If one or both parties was or were able to obtain annulment of marriage from the court of competent jurisdiction in the Philippines, one or both parties is or are required to submit the Court Order and the Certificate of Finality of Judgment of Annulment of Marriage duly authenticated by the DFA and the NSO authenticated marriage contract with annotation that the marriage has been annulled or has been declared null and void.  

B.        Requirements for Issuance of Marriage License:

·        Birth Certificates of the contracting parties issued by the NSO;

·        Marriage License fee : HK$212.50 each (The Marriage License is valid for One hundred twenty (120) days from its issuance;

·        Parental consent (required only to a party whose age is between eighteen (18) to twenty one (21) years of age)

·        Parental advice (required only to a party whose age is above twenty one (21) to twenty five (25) years of age.

(Note: Marriage license is not required where a man and a woman have lived together for at least five (5) years deporting themselves as husband and wife without the benefit of marriage and have no legal impediment to marry each other. In such case, in lieu of marriage license the parties are required to execute a Joint Affidavit of Cohabitation)

Additional Requirements:

·         Court Order and Certificate of Finality – If either or both parties has/have been married before and the marriage was annulled or declared null and void, such party or parties must secure a court order annulling or declaring the previous marriage as null and void and such order must be duly authenticated by DFA.

·         Joint Affidavit of Cohabitation – If the contracting parties lived as husband and wife for a period of not less than five (5) years without any legal impediment to marry each other, the parties are required to execute an affidavit of cohabitation (forms can be obtained from the Consulate; HK$212.50 for the notarization fee) in lieu of a marriage license.

·         Divorce Decree or Court Order Obtained Abroad for Purposes of Contracting Subsequent Marriage – If the divorce decree was obtained abroad, the Filipino spouse must: present to the PCG the NSO authenticated marriage certificate with annotation of the divorce decree.

·         NSO-issued Death Certificate of the deceased spouse – If the party seeking to register his or her marriage is a widower or widow, he or she must present an NSO authenticated death certificate which must be duly authenticated by DFA. If there is no record of the death of his or her spouse from NSO, he or she must present a certificate of fact of death from the civil registrar where the spouse died. (A widow may not contract marriage within 301 days from date of death of her husband, or before having delivered if she shall have been pregnant at the time of his death).

·         Parental Consent – If either or both of the contracting parties are between 18 to 21 years old, the parents of the contracting party or parties must execute an affidavit of consent duly authenticated by RTC and DFA.

·         Parental Advice – If either or both of the contracting parties are  above 21 and 25 years old, the parents of the contracting party or parties must execute an affidavit that the party or parties has or have sought parental advice which must be duly notarized and authenticated by RTC and DFA .

III. Divorce Decree Obtained Abroad Where One of the Parties or Both Parties is or are Filipino National(s):

Divorce initiated by the foreign spouse may be recognized under Philippine laws as provided for under Article 26 of the Family Code. However, judgments/orders rendered by foreign courts must be passed upon judicially by a Philippine court to prove their validity.

Thus, Filipino nationals who were respondents in divorce proceedings in Hong Kong SAR/ Macau SAR must file for a civil action at the Regional Trial Courts (RTC) in the Philippines to have their absolute divorce decree/ decree nisi judicially confirmed/ enforced. The RTC court order shall be then registered in the Local Civil Registry Office of the city/municipality where the court is functioning.

An authenticated marriage certificate with annotation on divorce will then be required by the Consulate to be submitted if the Filipino national is reporting a subsequent marriage after the divorce.

IV. Report of Death

Deaths of Filipinos in Hong Kong SAR and Macao SAR must be reported to the Philippine Consulate General, Hong Kong SAR, not later twelve (12) months from occurrence, for transmittal to the Office of the Civil Registrar-General, Nationals Statistics Office (NSO), Manila.  Deaths not registered within the period stated above are considered late, in which case, requirements for delayed registration of deaths will apply. 

Requirements in Reporting a Death

1.      Copy of Death Certificate

2.      Copy of Philippine Passport (please bring original for cancellation)

3.      Name and address of relatives in Hong Kong

4.      Latest address of the deceased in the Philippines

5.      Flight schedule  (casket or person carrying the urn)

Who May File the Report of Death

The surviving spouse, the next of kin or the person having direct interest over the deceased.

V.  Clerical Error/ Change of First Name In Accordance With RA 9048

Who May File The Petition:

Any person of legal age, having direct and personal interest in the correction of a clerical or typographical error in an entry and/or change of first name or nickname in the civil register, may file the petition. A person is considered to have direct and personal interest when he is the owner of the record, or the owner’s spouse, children, parents, brothers, sisters, grandparents, guardian, or any other person duly authorized by law or by the owner of the document sought to be corrected: Provided, however, that when a person is a minor or physically or mentally incapacitated, the petition may be filed on his behalf by his spouse, or any of his children, parents, brothers, sisters, grandparents, guardians, or persons duly authorized by law, whichever is applicable.

Where To File The Petition:

 The verified petition may be filed, in person, with the Local Civil Registry Office (LCRO) of the city or municipality or with the Office of the Clerk of the Shari’a Court, as the case may be, where the record containing the clerical or typographical error to be corrected, or first name to be changed, is registered.

When the petitioner has already migrated to another place within the Philippines and it would not be practical for such party, in terms of transportation expenses, time and effort to appear in person before the Record-Keeping Civil Registrar (RKCR), the petition may be filed, in person, with the Petition-Receiving Civil Registrar (PRCR) of the place where the migrant petitioner is residing or domiciled.

Any person whose civil registry record was registered in the Philippines or in any Philippine Consulate, but who is presently residing or domiciled in a foreign country may file the petition, in person, with the nearest Philippine Consulate.

Form And Content Of The Petition

The petition shall be in the prescribed form of an affidavit, subscribed and sworn to before any person authorized by law to administer oath. The affidavit shall set forth facts necessary to establish the merits of the petition and shall show affirmatively that the petitioner is competent to testify to the matters stated. The petitioner shall state the particular erroneous entry or entries sought to be corrected or the first name sought to be changed, and the correction or change to be made.

The petition for the correction of clerical or typographical error shall be supported with the following documents:

o       A certified true machine copy of the certificate or of the page of the registry book containing the entry or entries sought to be corrected or changed;

o       At least two (2) public or private documents showing the correct entry or entries upon which the correction or change shall be based. These may be any two of the following:

a.      Baptismal certificate

b.      Voter’s affidavit

c.      Employment record

d.      GSIS/SSS record

e.      Medical/Business/School record

f.        Driver’s License

g.      Insurance policy

h.      Civil registry record of ascendants

i.        Land Titles/Certificate of Land Transfer

j.         Bank Passbook

k.      NBI/Police Clearance

l.         Documents showing correct entries

o       Notice or certification of posting

o       Other documents which the petitioner or the City or Municipal Civil Registrar (C/MCR), or the Consul General (CG), or District/Circuit Registrar (D/CR) may consider relevant and necessary for the approval of the petition.

In case of change of first name or nickname, the petition shall be supported with the following documents and shall comply with the following requirements:

Ø      Documents mentioned above.

Ø      A clearance or a certification that the owner of the document has no pending administrative, civil or criminal case, or no criminal record, which shall be obtained from the following:

§         National Bureau of Investigation

§         Philippine National Police

§         A Certificate of No Criminal Conviction can also serve the purpose

Owners of documents below nine (9) years of age are exempted from submitting a police clearance/NBI clearance.

Ø      Affidavit of publication from the publisher and a copy of the newspaper clipping. Notice will be published at least once a week for two (2) consecutive weeks in a newspaper of general circulation. In case of a migrant petition, where the birth occurred and was registered in the Philippines and the concerned party is now a resident of a foreign country, publication shall be done twice. The first publication shall be done in country of residence, and the second publication at the city/municipality where the birth was registered.

CRU DOWNLOADABLE FORMS

1. Report of Birth
2. Report of Marriage
3. Report of Death
4. Affidavit of Admission of Paternity and Consent to Use Surname of Father
5. Affidavit of Illegitimacy
6. Affidavit of Late Registration of Birth
7. Affidavit of Late Registration of Marriage
8. Application for Marriage
9. Joint Affidavit of Legitimation by Subsequent Marriage

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To contact us:

Direct Line           :           2823-8511
E-mail                   :           cru@philcongen-hk.com

Inquiries Pertaining to Loss, Renunciation and Reacquisition of Philippine Citizenship please call the Office of Legal Section at 2823-8537.

For further inquires please contact the Civil Registry Unit

Tel No. 2823 8511

Office hours from 9:00 a.m. to 4:00 p.m. / Sunday to Thursday

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Email:  cru@philcongen-hk.com

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IMPORTANT: The Consulate reserves the right to require the applicant to produce additional documents, as applicable to his/her case, to help establish his/her identity, and other data in his/her application.

14/F United Ctr, 95 Queensway, Admiralty, H.K.       Tel : 2823-8500 / 2823-8501     Fax :  2866-9885 / 2866-8559