• INDIVIDUAL PROCESSING

This service is extended to overseas Filipino workers (OFWs) who are renewing their employment visas, or transferring to a new employer after the old contract has expired or prematurely terminated with ID 522 from HK Labour Department.

The verification process basically ensures that the contract is in compliance with labor and immigration laws of Hong Kong.

For OFWs renewing (with the same employer) their contracts, the procedure of processing their employment contract shall be under “EXPRESS EMPLOYMENT CONTRACT PROCESSING” as follows:

1. Secure OFW Information Sheet from the Consulate guard (DOWNLOADABLE FORM). Fill up completely the Information Sheet. [FORM A]

2. Attach completely filled-up OFW Information Sheet to the New Employment Contract and other required and/or supporting documents.

3. Give the above-mentioned documents to the Cashier together with the exact amount of HK$297.50 as processing fee. Get only the Original Receipt (OR-white).

4. Bring the O. R. after 3 working days to COUNTER 13 for the release of the employment contract and other documents.

NOTE: The applicant will receive a call within 24 hours upon submission of contract from POLO staff if there is any concern/problem to address it.

Those OFWs transferring to a new employer after finishing the former contract can process directly at Counter 17, while those with pre-terminated contracts must secure an ID 522 at the HK Immigration Department before they can process their new contract over-the-counter in the Consulate

• PROCESSING BY EMPLOYER THROUGH DIRECT/NAME HIRE PROGRAM (REVISED January 2008)

  Workers coming to Hong Kong on employment visa for the FIRST TIME are not allowed under this program

   

  List of Pre-qualification Requirements

   

  1. Letter of request to direct-hire Filipino helper addressed to Philippine Overseas Labor Office (POLO) of Philippine Consulate General Hong Kong SAR.
  2. Completely filled-up employer’s Information Sheet with recent picture (passport size). Information sheet can obtained from the Consulate guard or downloaded here.
  3. Original employment contracts ID 407 (Rev 10/2003) – can be obtained at the Hong Kong Immigration Dept., signed by the domestic helper (DH) & employer;
  4. Photocopy of the DH’s passport with her/his signature;
  5. Photocopy of employer’s Hong Kong ID Card;
  6. Photocopy of employer’s latest income tax (with annual income at least HK$200,000.00);
  7. Photocopy of letter from the employer’s company stating his/her position in the company & his/her salary & allowance*. If employer is a business owner, submit original and photocopy of the business registration certificate & any document showing ownership of the business;
  8. Photocopy of the employer’s proof of address (telephone bill, electric bill, etc.). Mobile phone bill is not acceptable;
  9. Photocopy of any of the following DH's documents; (a) old contract; (b) previous employment visa; (c) HK ID card, or any proof that she/he had been in HK on an employment visa;
  10. In the case of workers who have been asked by the HK Immigration Dept. to leave HK after their application has been denied, submit copy of the refusal letter given by the Immigration Dept.;

  Note: All photocopies of documents submitted will NOT be returned. Documents stated in Nos. 4 to 7 should also be accompanied by originals in case of over-the-counter transactions, which is from Monday to Thursday, 9:00a.m.-12:00nn and 2:00p.m-4:00p.m. only. PERSONAL APPEARANCE of the employer is a must for over-the-counter (Counter 16) employment contract processing.

  PROCEDURE IN EMPLOYMENT CONTRACT PROCESSING FOR NAME/DIRECT HIRE

  1.   Make a letter of request and state your reasons/ justifications why you would like to  direct hire a Filipino helper.

  2.   Secure Employer’s Information Sheet from Counter 16 or you may  downloaded it. Fill up completely the Information Sheet and attach recent picture (passport size).

  3.   Attach completely filled-up Employer’s Information sheet and letter of request to the Employment Contracts and other required and/or supporting documents.

  4.   Give the above-mentioned documents to the Philippine Labor Office (POLO) staff for pre-qualification of the request.

  5.   POLO pre-qualifies and endorses the qualified request to POEA office in the Philippines.

  6.   POEA will evaluate and endorses the qualified request to the Secretary of the Department of Labor and Employment (DOLE).

  7.   DOLE Secretary conveys action/ approval of the request to POLO & POEA.

  8.   POLO will then inform the employer about the decision. If it is approved, then POLO will verify the contracts together with the following documents to be submitted personally by the employer at Counter 16:

  a.  Duly notarized Employer’s Undertaking obtained from Counter 16

  b.  Certificate of worker coverage under a performance bond (salary rate x 3months)

  c.  Certificate of repatriation bond (5000 USD).

  d.  Certificate of medical insurance.

  e.  Photocopy of airline ticket or original Ticket Exchange Voucher (TEV) one-way (Philippines to Hong Kong) with open date;

  9.   Once approved, POLO staff will issue a receipt in the amount of HK$297.50 as processing fee. Proceed to the cashier for payment, get the Original Receipt (O.R. - white) and return to POLO officer the pink copy of the receipt.

  10. Bring the O.R. after 3 working days to Counter 13 for the release of employment contracts, endorsement letter and/or other documents. Other parties my pick up the documents provided that they have an authorization letter from the employer.

  11. Proceed to the HK Immigration Department for the processing of employment visa. Make sure that you have satisfied also their requirements. Normal processing time: 4 to 6 weeks.

  12.   Upon approval of the employment visa, the employer should send to the worker/helper in the Philippines the following documents:

  a.   the visa sticker;

  b.   the verified employment contract;

  c.   plane/air ticket or Ticket Exchange Voucher (TEV); and

  d.  endorsement letter to the POEA signed by the Labor Attaché of the Philippine Consulate General, HK SAR.

  13.  Upon receipt, the worker/helper should proceed to the Philippine Overseas Employment Administration (POEA), Name Hire Processing Unit, Household Worker’s Processing Center, located at the G/F, POEA Bldg., (Blas F. Ople Bldg.), corner EDSA and Ortigas Ave., Mandaluyong City with telephone nos. (+632) 722-1160 & 722-1193, or to the nearest District/Regional Office to submit the endorsement letter from the Labor Attache, original authenticated employment contract, visa sticker, plane ticket/TEV and the National Certificate for HSW (NC2 – on Competency Assessment) from TESDA and Certificate of Competency (on Language and Culture Orientation) from OWWA, together with the photocopy of his/her passport for final processing and issuance of Overseas Employment Certificate (OEC).

  14.  The worker /helper should also undergo a medical examination in POEA Accredited Hospital or Clinic. The cost of said medical examination should be shouldered by the employer.

  15.  If all the papers are in order, the worker/helper will be required to attend the Pre-Orientation Departure Seminar (P-DOS) conducted by the Overseas Workers Welfare Administration (OWWA). The following fees are to be paid:

                                  Employer =     US$100 (or its Peso equivalent) – POEA Processing Fee

                                  US$25 (or its Peso equivalent)   – OWWA Membership

          Helper      =     Php900                                         – PhilHealth

  16. An Overseas Employment Certificate (OEC) will then be issued to the worker/helper and he/she could now book/confirm her flight to Hong Kong, SAR. The OEC would also exempt the worker/helper from paying the Philippine travel tax and the international airport terminal fee.                           

   

• PROCESSING THRU EMPLOYMENT AGENCY

Placement agencies shall process employment contracts of domestic helpers through “”File Easy”, the procedure of which is as follows:

1. Submit all the employment contracts and supporting documents of domestic helpers together with the transmittal form and tally sheet to Counter 15.
2. Upon receipt of filled up transmittal form and tally sheet from POLO staff, proceed to Cashier for the corresponding payment/s. In case there is/are questions in the submitted contracts, Agency concerned will receive a call from POLO staff within 24 hours upon submission to address the problem.
3. Claim the processed employment contract/s from Counter 13, 3 working days after payment/submission of complete requirements.

DOCUMENTARY REQUIREMENTS FOR EMPLOYMENT CONTRACT PROCESSING

Hereunder are the necessary documents for the processing of individual employment contract; process by the employer and process through employment agency:

Documentary Requirements
Individual  Contracts Processing	Renewal/Re-Contract (thru "EXPRESS" PROCESSING) Old Contract (photocopy) New Contract [4 copies/1 set from HK Immigration Dept. – ID 407                (10/2003)] Valid Passport & visa (photocopies) Duly accomplished OFW Information Sheet (DOWNLOADABLE FORM) Hong Kong ID (both Employer and Helper photocopies) Transfer/Change of Employer with Finished/ Completed Contract (Over-The-Counter Transaction) Old Contract (original) New Contract [4 copies from HK Immigration Dept. – ID 407 (10/2003)] Valid Passport & valid latest visa (original) Duly accomplished OFW Information Sheet (DOWNLOADABLE FORM) Hong Kong IDs (both Employer and Helper - photocopies) Transfer/Change of Employer with Pre-Terminated Contract but obtained ID 522 from HK Labour Department (Over-The-Counter Transaction) Old Contract (original) New Contract [4 copies – ID 407 (10/2003)] Passport with latest valid visa (original copy) ID 522 [HK Immigration Appointment Letter] (photocopy) Duly accomplished OFW Information Sheet (DOWNLOADABLE FORM) Employer and Helper’s Hong Kong IDs (both Employer and Helper – photocopies)
Name / Direct Hire	Completely filled up Employer’s Information Sheet (DOWNLOADABLE FORM) with recent picture (2” x 2”) obtained from the Consulate guard. Original employment contracts, ID 407 (Rev 10/2003) – obtainable at the Hong Kong Immigration Department, signed by the domestic helper and employer; Photocopy of the domestic helper’s passport with her/his signature Original and photocopy of employer’s Hong Kong ID Card; Original and photocopy of employer’s latest income tax (with annual income of at least HK$200,000.00); Original and photocopy of letter from the employer’s company & his/her salary and allowances. If employer is a business owner – submit original and photocopy of the business registration certificate and any document showing ownership of the business; Original and photocopy of the employer’s proof of address (telephone bill, electric bill, etc.) mobile phone bill is NOT acceptable; Duly notarized Employer’s Undertaking (DOWNLOADABLE FORM) obtainable from Counter 16; Photocopy of air ticket or original Ticket Exchange Voucher (TEV) one-way (Place of Origin – Hong Kong) with open date; Photocopy of any of the following domestic helper’s (DH) documents; (a) old contract; (b) previous employment visa; (c) HK ID card, or any proof that she/he has been in HK on an employment visa; In the case workers who have been asked by the HK Immigration Department to leave HK after application has been denied; submit copy of the refusal letter given by the Immigration Department; NOTE: Personal appearance of employer is needed if the notarization will be done in the Philippine Consulate.
Employment Contract Processing Through Agency	New Hire Tally sheet (1 set); Transmittal forms (3 sets) with agency ID code written on top; Original employment contracts, ID 407 (Rev 10/2003) – obtainable at the Hong Kong Immigration Department, signed by the domestic helper and employer; Photocopy of worker’s valid passport, page showing the worker’s picture and signature; Photocopy of employer’s HK ID; Photocopy of worker’s Hong Kong ID, if the worker has worked in HK; Ticket Exchange Voucher (one way & open date) Duly accomplished OFW Information Sheet Re-Hire (Same Employer) Tally sheet (1 set) Transmittal forms (3 sets) with agency ID code written on top Original employment contracts, ID 407 (Rev 10/2003) – obtainable at the Hong Kong Immigration Department, signed by the domestic helper and employer; Photocopy of old employment contract Photocopy of worker’s valid passport, page showing the worker’s picture and signature, and visa that will expire; Photocopy of worker's Hong Kong ID Photocopy of employer’s HK ID Ticket Exchange Voucher (one way & open date) Duly accomplished OFW Information Sheet Transfer (Change Employer)   Finished Contract Tally sheet (1 set) Transmittal forms (3 sets) with Agency ID Code written on the top Original employment contracts, ID 407 (Rev 10/2003) – obtainable at the Hong Kong Immigration Department, signed by the domestic helper and employer; Copy of old employment contract Photocopy of worker’s valid passport, page showing the worker’s picture and signature, and visa that will expire; Photocopy of worker’s Hong Kong ID Photocopy of employer’s HK ID Duly accomplished OFW Information Sheet   Pre-Terminated Contract Tally sheet (1 set) Transmittal forms (3 sets) with Agency ID Code written on the top Original employment contracts, ID 407 (Rev 10/2003) – obtainable at the Hong Kong Immigration Department, signed by the domestic helper and employer; Copy of old employment contract Photocopy of worker’s passport with signature Photocopy of worker’s Hong Kong ID Photocopy of employer’s HK ID ID 522 (HK Immigration appointment letter) Duly accomplished OFW Information Sheet

14/F United Ctr, 95 Queensway, Admiralty, H.K.       Tel : 28238-500 / 2823-8501     Fax :  2866-9885 / 2866-8559