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Processing
/ Releasing Time
Requirements for Notarization and Authentication of Documents
1.
Affidavits, Sworn Statements, Certification, etc.
-
Personal appearance of person/s
executing/signing the document
-
Identification (HK ID or Passport)
-
Extra Copy of Document
2.
Acknowledgement of Instruments (Deeds, Power of
Attorney, Real Estate Mortgage, Letters, etc.)
-
Personal appearance of person/s signing the document/s, including two
witnesses (signature
over printed name)
-
Identification (HK ID or Passport)
-
Extra Copy of Document
3.
Affidavit of Consent and Support
(for
minors with one or both parent/s in HK or Macao)
-
Personal appearance of parent/s
-
Identification (HKID or MCID [front and back] and Passport [data/visa]) –
2 copies each
-
Form (please see downloadable forms)
Note:
Per new DSWD guidelines (www.dswd.gov.ph), minors traveling
abroad whose parents are living abroad (residents of HK/Macao SAR) or are
in the foreign service need not secure the Affidavit of Consent and
Support (AOCS) and the DSWD Travel Clearance provided, that the minor
holds a valid dependent's or permanent resident visa and has a valid
passport. If not, the AOCS is being required by the DFA for the passport
application processing. Also, minors traveling with either parent or solo
parent or legal guardian are exempted from securing the Affidavit of
Consent and Support (AOCS) from the Consulate and the Parental Travel
Permit (PTP) from the DSWD.
4.
Affidavit of Support
(for 18
y/o & above /minors w/o parents in HK or Macao)
-
Personal appearance of person/s signing
the document
-
Identification (HKID or MCID [front
and back] and Passport [data/visa])
– 2 copies
each
-
Form (please see downloadable forms)
5. Affidavit of
Consent and Support (WEG)
(for foreign passport
holders below 15 years old)
-
Form (please see downloadable forms)
- Personal
appearance of parent/s
- present parent/s’
HK ID or passport
- 2 photos per child
- form available at
the Visa Section (counters 6 & 7)
6.
Authentication
a. Documents issued in the Philippines for use in HK or Macao
- Original document authenticated by authorized authentication offices
in the Philippines (issuing agency / DFA)
-
Photocopy of document
b. Documents notarized in Hong Kong for use in the Philippines
- Original notarized document and photocopy thereof
-
Proof of authority of the notary public
c. Documents issued by Hong Kong Government official(s)
- Original document and photocopy thereof
d. Documents issued in Macao for use in the Philippines
- Original document notarized by a Macao notary public and
photocopy thereof
- Proof of authority of the notary public
- documents issued by the Macao
Govt (ex. birth/marriage/death certificates,
certificate of no criminal conviction, certificate of registration of
trade mark, etc.)
- original documents with English translation and photocopy
thereof
7.
SHIPMENT OF HUMAN REMAINS TO THE PHILIPPINES
A.
FROM HONG KONG SAR
TO THE PHILIPPINES
-
Certified Copy
of an Entry in a Register of Deaths issued by the Births and Deaths
Registry, Hong Kong SAR or Certificate of Fact of Death issued by the
Coroner’s Court, Hong Kong;
-
Duly notarized
certificate issued by the Mortuary or Funeral Director (please see
attached sample format – 2nd paragraph should be included if
no separate Certificate of Non-contagious Disease is issued);
-
Transit Permit
issued by the Immigration Department, Births and Deaths General Register
Office, Hong Kong; and
-
Fee: HK$212.50
Note:
All the above
documents (one set original, 3 sets copies) must be submitted to the
Consulate prior to the issuance of Consular Mortuary Certificate and
shipment of the remains to the Philippines. (For remains
originating in Shenzhen or Guangzhou to be brought to the
Philippines via Hong Kong, a Death Certificate duly authenticated by
the Consulate General in Guangzhou must be presented together with
the other requirements - items 2-4 above)
The original
passport of the deceased must be submitted for cancellation.
Sealing of
casket or urn by a Consular Officer is no longer required.
B. FROM MACAO
SAR TO THE PHILIPPINES
-
Certificate of
Death (original or CTC issued by the Civil Affairs Registry, Macao
SAR);
-
Bulletin of
Death issued by the Registry Office of Marriages and Deaths, Macao
SAR;
-
Sanitary Medical
Certificate issued by the Health Bureau, Macao SAR or Certificate of
Non-contagious Disease;
-
Duly notarized
certificate issued by the Mortuary/Funeral Director (please see
attached sample format);
-
Transit Permit
issued by the Public Security Police Force, Macao SAR; and
-
Fee: HK$212.50
Note:
All the above
documents (one set original, 3 sets copies and with English
translations) must be submitted to the Consulate prior to the
issuance of Consular Mortuary Certificate and shipment of the
remains to the Philippines. (For remains originating in
Shenzhen or Guangzhou to be brought to the Philippines via Macao, a Death Certificate duly authenticated by the Consulate
General in Guangzhou must be presented together with the other
requirements - items 3-6 above)
The original
passport of the deceased must be submitted for cancellation.
Sealing of
casket or urn by a Consular Officer is no longer required.
For further
inquiries, please call the Philippine Consulate’s Verification and
Notarial Services Section at the following numbers: (852)28238550 or
2823-8548.
8.
Requirements for Bringing the Urn Containing the Cremated Ashes of the
Deceased to be Buried/Deposited in the Philippines:
-
Documents for Authentication with
the Philippine Consulate
- Certificate of
Cremation
- Authorization
to remove urn containing the
ashes of the deceased
- Fee: HK$212.50
Note:
Please submit the original and
photocopies of the above documents prior to shipment of the urn
Original Death Certificate-relative
may apply for authentication to support their claims for insurance, etc.
Fee is HK$212.50
The above documents may be secured from
the following:
-
Food and
Environmental Hygiene Department
Cemeteries and Crematoria Office
1J, Wong Nai Chung Road,
Happy Valley, Hong Kong SAR
Te.: 2578 9406
-
Food and
Environmental Hygiene Department
Cemeteries and Crematoria Office
1st Floor, 6 Cheong Hang Road
Hung Hom, Kowloon, Hong Kong SAR
Tel.: 2365 5321
9.
Application for Waiver on the Use of Philippine
Flag Vessel
- Duly
accomplished form in five (5) sets (please see downloadable forms)
-
Photocopy of packing list
-
Photocopy of bill of lading
-
Application letter addressed to the
Consul General
10.
Establishing Regional Headquarters in the
Philippines
-
Letter-request on the issuance of a certificate
-
Copy of HK Business Registration
-
Copy of Memorandum and Articles of
Association
-
Company Profile (including business
address, nature of business, members of Board of Directors and list of
affiliates in Asia-Pacific)
- Board
resolution authorizing the establishment of the regional headquarters in
the Philippines
Note:
for further
inquiries, pls. call 2823-8559 (Trade Office)
11. Requirements for the Issuance
of the Provisional Certificate of RP Registry (PCPR)
- Request letter from authorized agent or party
- Business registration certificate of agent
- Certificate of registry of the vessel
- Bureau Veritas
classification or class certificate and Survey Form
- Ship's particulars (size, tonnage, building material, speed, etc)
- MOA between
exporter and importer
- Authority from Philippine MARINA (thru OSEC/ISS) for vessel to be issued a PCPR
12. Renunciation of Philippine
Citizenship
-
Personal appearance
-
All RP passports (old and new) with 3 photocopies each (impt. pages
only)
-
Affidavit of renunciation - 2 copies (click
here to download)
-
Birth Certificate – original & 3 copies
-
HK ID/Macao ID – original & 3 copies
-
Letter from HK/Macao Immigration – original & 3 copies
-
Marriage Certificate (if married) – original & 3 copies
-
Fees: HK$212.50 (for AOR notarization); HK$212.50 (for Certificate
of Renunciation)
-
Processing period: 2 working days
13. For Certification to Avail of the
Exemption from Withholding Tax on Interest Income Derived from Foreign
Currency Deposit Units (FCDU) Maintained by Non-Residents in RP as
Required by BIP Reg. No. 10-98
-
Letter request
-
Letter from the bank
-
Original passport and HK ID with photocopies (visa page)
-
Issue Certification
14. For Certification to Avail of Tax
Exemption for Personal/Household Belongings for Presentation to RP
Customs Authorities (Expats returning to RP for Good)
-
Letter request stating that you/your family will reside permanently
in RP (state number of years of stay/work in HK)
-
Original passport and HKID – with copies
-
Copy of Air way Bill / Bill of Lading
-
Copy of packing list
-
Letter from company – stating no. of years of service and position
15.
Guidelines/Procedure For Importing Live
Pet Animals
Upon arrival at
the ports of entry at Airport or Seaport, documents to be presented to
the Veterinary Quarantine Personnel:
-
Import
Permits - Priorly issued by the Bureau of Animal Industry ,
Department of Agriculture, Visayas Avenue, Diliman, Quezon City,
Philippines.
Fax No. (632) 9270031 or 9266866 (tbc)
Tel. No. (632) 9282743 or 9282836
Email:
nvqs.bai@manila-online.net
dir.bai@manila-online.net
-
Animal Health Certificate and Veterinary
Health Certificate - duly authenticated by the Philippine
Consulate General, Hong Kong SAR.
-
ADDITIONAL DOCUMENTS TO BE SUBMITTED FOR PETS ORIGINATING IN
HKSAR
-
VETERINARY HEALTH CERTIFICATE
- issued by the Veterinary
certifying the health worthiness of the animals which includes
vaccination and endorse to the HK Gov't., Agriculture, Fisheries
and Conservation Department and apply for an Animal
Health Certificate.
-
ANIMAL HEALTH CERTIFICATE
- issued by the Agriculture, Fisheries & Conservation
Department.
Address: Agriculture, Fisheries and Conservation
Department
Cheung Sha Wan Government Offices
303 Cheung Sha Wan Road, Kowloon,
Hong Kong SAR
Tel. No. 2708-8885
Fax No. 2311 3731
website:
www.afcd.gov.hk
AUTHENTICATION PROCEDURE OF THE
ANIMAL HEALTH CERTIFICATE WITH THE PHILIPPINE CONSULATE
-
Bring the Original Animal
Health Certificate and the Veterinary Health Certificate
together with photocopies.
-
Fee : HK$ 212.50
-
Processing period : 1 (one) working day
-
ADDITIONAL DOCUMENTS TO BE SUBMITTED
FOR PETS ORIGINATING IN MACAO SAR
-
HEALTH
CERTIFICATE FOR PETS -
issued by the Veterinary Officer of the INSTITUTO PARA OS
ASSUNTO CIVICOS MUNICIPALS certifying the health worthiness of
the animals which includes vaccination.
Address:
INSTITUTO PARA OS ASSUNTOS CIVICO E MUNICIPALS
Eddificio Fortune Tower,
1 Andar, Avenida Ouvidor Arriaga
Macao SAR
Tel.: 5986816
Fax: 5986898
- AUTHENTICATION PROCEDURE OF
THE HEALTH CERTIFICATE FOR PETS WITH THE PHILIPPINE CONSULATE
- Bring the Original Health
Certificate for Pets together with photocopies
- Fee: HK$ 212.50
- Processing period : 1 (one)
working day
For further inquires please contact the
Notarial Section at counter
Tel No. 2823 8548 or
2823 8550
Office hours from 9:00 a.m. to 4:00
p.m. / Sunday to Thursday
****************
NOTE: Processing of documents takes only one (1) working day. However, the
processing period for authentication of five (5) or more documents and
for issuance of waiver on the use of RO Flag Vessels and PCPR is two (2)
working days.
Email:
notarial_info@philcongen-hk.com
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